Unsuccessful tenders

In the case of procurement, a contracting process can be defined as a procurement procedure. There is a one-to-one correspondence between the first stage of a procurement procedure (tender) and a contracting process.

In OCDS, at a conceptual level, a contracting process is intended to match each concrete attempt to start a procedure that leads to one or more contracts. Attempts can include: an invitation to tender (in open procedure); an invitation to request to participate; a competition for a concession; a direct award, etc.

Contracting Process

In OCDS, the ocid is the unique identifier for a contracting process. As the initiation of the procurement process is the tender, normally the identifier for a tender can be used as the ocid.

In most jurisdictions, if a procedure is cancelled or unsuccessful, and a new procedure is started to procure the same items, the two procedures are considered two different contracting processes. This is in keeping with the OCDS definition of a contracting process.

But in other jurisdictions, such as Paraguay, the planning stage is considered as the initiation of the process. In these jurisdictions when a tender fails and a new tender is started, the two tenders are considered part of the same contracting process. This differs from the OCDS definition of a contracting process.

In OCDS, it is relevant and desirable to include the planning information that relates to the process, but the contracting process is not interpreted as ‘starting’ with the planning stage. In OCDS, the planning stage is something that comes before the initiation of a contracting process. The initiation of the procedure is not the planning stage, because at least one of the following is true of a planning stage: it is not a concrete attempt to award one or more contracts like a request for tender, etc.; it is not a concrete opportunity for potential suppliers to participate in; it does not describe the competitive conditions.

However a jurisdiction treats unsuccessful tenders and subsequent tenders, in OCDS they are considered separate but related contracting processes.

This relationship can be modelled using the relatedProcess array at the release level, with the ‘unsuccessfulProcess’ relationship type.

Unsuccessful Tender

Example: Modelling unsuccessful tenders in Paraguay

The Sistema de Información de las Contrataciones Públicas (SICP) discloses information about contracting processes for all public entities in Paraguay. SICP is managed by the National Directorate of Public Procurement (DNCP in Spanish).

Paraguay discloses all stages of the contracting process, from planning to implementation. The first data disclosed is about the planning stage. Planning data includes an estimate of what an entity is going to buy, when and for how much. SICP assigns an ocid when the planning data is first disclosed, before the tender stage. In this example, the ocid is 'ocds-03ad3f-331547-1'.

{
    "uri": "https://www.contrataciones.gov.py/datos/api/v3/doc/ocds/releases/id/331547-servicio-rastreo-satelital-1-1511346066",
    "publishedDate": "2020-03-23T15:44:33Z",
    "publisher": {
        "name": "Direcci\u00f3n Nacional de Contrataciones P\u00fablicas, Paraguay"
    },
    "license": "https://creativecommons.org/licenses/by/4.0/",
    "publicationPolicy": "https://www.contrataciones.gov.py/datos/legal",
    "version": "1.1",
    "releases": [
        {
            "id": "331547-servicio-rastreo-satelital-1-1511346066",
            "language": "es",
            "ocid": "ocds-03ad3f-331547-1",
            "date": "2017-11-22T10:21:06-04:00",
            "initiationType": "tender",
            "buyer": {
                "id": "DNCP-SICP-CODE-321",
                "name": "Municipalidad de Loma Plata"
            },
            "planning": {
                "identifier": "331547",
                "budget": {
                    "description": "ADQUISISCION DE MAQUINARIA, IMPLENTO Y VEHICULO",
                    "amount": {
                        "currency": "PYG",
                        "amount": 700000000
                    }
                }
            },
            "parties": [
                {
                    "id": "DNCP-SICP-CODE-321",
                    "name": "Municipalidad de Loma Plata",
                    "identifier": {
                        "scheme": "DNCP-SICP-CODE",
                        "id": "321",
                        "legalName": "Municipalidad de Loma Plata"
                    },
                    "contactPoint": {
                        "email": "uoc_municip_lomaplata@hotmail.com",
                        "name": "Armanda  Armanda Acosta",
                        "telephone": "0492  - 252163"
                    },
                    "roles": [
                        "buyer"
                    ]
                }
            ],
            "tag": [
                "planning"
            ]
        }
    ]
}

Next, the tender data is disclosed, but the tender was unsuccessful, so the tender status is ‘unsuccessful’.

{
    "uri": "https://www.contrataciones.gov.py/datos/api/v3/doc/ocds/releases/id/331547-servicio-rastreo-satelital-1-1511346066",
    "publishedDate": "2020-03-23T17:01:05Z",
    "publisher": {
        "name": "Direcci\u00f3n Nacional de Contrataciones P\u00fablicas, Paraguay"
    },
    "license": "https://creativecommons.org/licenses/by/4.0/",
    "publicationPolicy": "https://www.contrataciones.gov.py/datos/legal",
    "version": "1.1",
    "releases": [
        {
            "id": "331547-servicio-rastreo-satelital-1-1511346066",
            "tender": {
                "id": "331547-servicio-rastreo-satelital-1",
                "title": "SERVICIO DE RASTREO SATELITAL",
                "status": "unsuccessful",
                "awardCriteria": "priceOnly",
                "awardCriteriaDetails": "Por Total",
                "submissionMethod": [
                    "inPerson"
                ],
                "submissionMethodDetails": "Lugar entrega ofertas: MUNICIPALIDAD DE LOMA PLATA || Lugar entrega bien: Seg\u00fan documento del llamado || Fecha entrega bien: Seg\u00fan documento del llamado",
                "eligibilityCriteria": "Restricciones: INHABILIDADES PREVISTAS EN EL ARTICULO 40 DE LA LEY 2051/03",
                "statusDetails": "Desierta",
                "enquiriesAddress": {
                    "streetAddress": "MUNICIPALIDAD DE LOMA PLATA"
                },
                "mainProcurementCategoryDetails": "Bienes - Maquinarias, Equipos y herramientas mayores - Equipos de transporte",
                "hasEnquiries": false,
                "value": {
                    "amount": 8100000,
                    "currency": "PYG"
                },
                "tenderPeriod": {
                    "startDate": "2017-05-03T09:53:46-04:00",
                    "endDate": "2017-05-11T09:30:00-04:00",
                    "durationInDays": 7
                },
                "awardPeriod": {
                    "startDate": "2017-05-11T10:00:00-04:00"
                },
                "enquiryPeriod": {
                    "endDate": "2017-05-05T11:00:00-04:00",
                    "startDate": "2017-05-03T09:53:46-04:00",
                    "durationInDays": 2
                },
                "mainProcurementCategory": "goods",
                "procurementMethod": "open",
                "procurementMethodDetails": "Contrataci\u00f3n Directa",
                "procuringEntity": {
                    "id": "DNCP-SICP-CODE-321",
                    "name": "Municipalidad de Loma Plata"
                },
                "lots": [
                    {
                        "id": "+GmottIGrAE=",
                        "title": "1 - SERVICIO DE RASTREO SATELITAL",
                        "status": "unsuccessful",
                        "value": {
                            "amount": 8100000,
                            "currency": "PYG"
                        }
                    }
                ],
                "items": [
                    {
                        "id": "+PMxGSG2jUzCpFMtx0fwgg==",
                        "description": "Servicio de Rastreo Satelital",
                        "classification": {
                            "scheme": "catalogoNivel5DNCP",
                            "id": "92121701-002",
                            "description": "Servicio de Rastreo Satelital",
                            "uri": "https://www.contrataciones.gov.py/datos/api/v3/doc/itemClassification/n5/92121701-002"
                        },
                        "quantity": 6,
                        "unit": {
                            "name": "Unidad",
                            "id": "UNI",
                            "value": {
                                "amount": 1350000,
                                "currency": "PYG"
                            }
                        },
                        "relatedLot": "+GmottIGrAE="
                    }
                ]
            },
            "language": "es",
            "ocid": "ocds-03ad3f-331547-1",
            "date": "2017-11-22T10:21:06-04:00",
            "initiationType": "tender",
            "buyer": {
                "id": "DNCP-SICP-CODE-321",
                "name": "Municipalidad de Loma Plata"
            },
            "parties": [
                {
                    "id": "DNCP-SICP-CODE-321",
                    "name": "Municipalidad de Loma Plata",
                    "identifier": {
                        "scheme": "DNCP-SICP-CODE",
                        "id": "321",
                        "legalName": "Municipalidad de Loma Plata"
                    },
                    "contactPoint": {
                        "email": "uoc_municip_lomaplata@hotmail.com",
                        "name": "Armanda  Armanda Acosta",
                        "telephone": "0492  - 252163"
                    },
                    "roles": [
                        "buyer",
                        "procuringEntity"
                    ]
                }
            ],
            "tag": [
                "tender"
            ]
        }
    ]
}

The buyer issues another tender to buy the same item, based on the same planning as the first tender.

Paraguay considers the two tenders part of the same contracting process. But, in OCDS the two tenders are separate contracting processes.

To construct an ocid for the second contracting process, Paraguay adds a consecutive number to the ocid of the first process. In this example the new ocid is 'ocds-03ad3f-331547-2'

Paraguay could also have used the identifier for the second tender as the ocid for the second contracting process.

The relatedProcess block links the two processes, with the relationship set to ‘unsuccessfulProcess’.