F08: Notice on a buyer profile

Quick links: PDF form | sample XML

Release model

Create an OCDS release and:

  1. Add 'planning' to tag.

  2. Set tender.status to 'planned'.

What's new

If you have already implemented all prior forms, this notice adds:

Other notes

The PDF form has radio buttons for the legal basis, which correspond to a single unlabeled XML element (/LEGAL_BASIS).

Preamble

Index Label and XPath OCDS guidance

Unlabeled
/@LG

Lowercase, and map to language

Unlabeled
/@CATEGORY

Discard. TED translates at form-level. OCDS translates at field-level.

Unlabeled
/LEGAL_BASIS

Set tender.legalBasis.scheme to ‘CELEX’, and map to tender.legalBasis.id

Unlabeled
/LEGAL_BASIS_OTHER

Set tender.legalBasis.scheme to ‘CELEX’, and map to tender.legalBasis.id

Section I

Index Label and XPath OCDS guidance
I

Contracting authority / entity
/CONTRACTING_BODY

I.1

Name and addresses (please identify all contracting authorities/entities responsible for the procedure)
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY

Add a party, and add ‘buyer’ to its .roles

Set buyer.id to its .id, and set buyer.name to its .name

Official name
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/OFFICIALNAME

Map to the party’s .name and .identifier.legalName

National registration number
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/NATIONALID

Map to the party’s .identifier.id, and set .identifier.scheme

Postal address
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/ADDRESS

Map to the party’s .address.streetAddress

Town
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/TOWN

Map to the party’s .address.locality

NUTS code
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/NUTS

Take the NUTS code in the CODE attribute, and map to the party’s .address.region

There’s an open issue (#739) about region codes. Issue

Postal code
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/POSTAL_CODE

Map to the party’s .address.postalCode

Country
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/COUNTRY

Take the country code in the VALUE attribute, translate to a country name, and map to the party’s .address.countryName

There’s an open issue (#524) to add a .countryCode field to the Address object, to avoid translation. Issue

Contact person
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/CONTACT_POINT

Map to the party’s .contactPoint.name

Telephone
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/PHONE

Map to the party’s .contactPoint.telephone

E-mail
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/E_MAIL

Map to the party’s .contactPoint.email

Fax
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/FAX

Map to the party’s .contactPoint.faxNumber

Internet address(es)

Main address (URL)
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/URL_GENERAL

Map to the party’s .details.url

Address of the buyer profile (URL)
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY/URL_BUYER

Map to the party’s .details.buyerProfile

Unlabeled
/CONTRACTING_BODY/ADDRESS_CONTRACTING_BODY_ADDITIONAL

Add a party, add ‘buyer’ to its .roles, and set its fields as above

I.2

Information about joint procurement

The contract involves joint procurement
/CONTRACTING_BODY/JOINT_PROCUREMENT_INVOLVED

Discard. If there are multiple parties with the role ‘buyer’, then the contract involves joint procurement. (When The contract involves joint procurement is checked, at least one additional contracting authority is provided.)

In the case of joint procurement involving different countries, state applicable national procurement law
/CONTRACTING_BODY/PROCUREMENT_LAW

Map to tender.crossBorderLaw

The contract is awarded by a central purchasing body
/CONTRACTING_BODY/CENTRAL_PURCHASING

Add ‘centralPurchasingBody’ to the .roles of the party

I.3

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at (URL)
/CONTRACTING_BODY/DOCUMENT_FULL

Discard. If no ParticipationFee object in the tender.participationFees array has a .type of ‘document’, then access is unrestricted.

Access to the procurement documents is restricted. Further information can be obtained at (URL)
/CONTRACTING_BODY/DOCUMENT_RESTRICTED

Add a ParticipationFee object to the tender.participationFees array, set its .type to ‘document’, and set its .id to ‘1’.

Unlabeled
/CONTRACTING_BODY/URL_DOCUMENT

Map to the party’s .contactPoint.url. If there is no URL scheme, prefix by ‘http://’.

Additional information can be obtained from

the abovementioned address
/CONTRACTING_BODY/ADDRESS_FURTHER_INFO_IDEM

Discard. Additional information can be obtained from the abovementioned address unless otherwised specified.

another address (please provide another address)
/CONTRACTING_BODY/ADDRESS_FURTHER_INFO

If only the contact person is different, get the Organization object for the buyer, add a ContactPoint object to its .additionalContactPoints array, and set its fields as above.

Otherwise, add a party, add ‘processContactPoint’ to its .roles, and set its fields as above.

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at (URL)
/CONTRACTING_BODY/URL_TOOL

Map to tender.communication.atypicalToolUrl

I.4

Type of the contracting authority (in the case of a notice published by a contracting authority)
/CONTRACTING_BODY/CA_TYPE

Get the Organization object for the buyer, and add a Classification object to its .details.classifications array. Set the classification’s .scheme to ‘TED_CA_TYPE’, and set its .id and/or .description as follows:

Ministry or any other national or federal authority, including their regional or local subdivisions
/CONTRACTING_BODY/CA_TYPE/@VALUEis MINISTRY

Set .id to ‘MINISTRY’ and .description to ‘Ministry or any other national or federal authority, including their regional or local subdivisions’

National or federal agency / office
/CONTRACTING_BODY/CA_TYPE/@VALUEis NATIONAL_AGENCY

Set .id to ‘NATIONAL_AGENCY’ and .description to ‘National or federal agency/office’

Regional or local authority
/CONTRACTING_BODY/CA_TYPE/@VALUEis REGIONAL_AUTHORITY

Set .id to ‘REGIONAL_AUTHORITY’ and .description to ‘Regional or local authority’

Regional or local agency / office
/CONTRACTING_BODY/CA_TYPE/@VALUEis REGIONAL_AGENCY

Set .id to ‘REGIONAL_AGENCY’ and .description to ‘Regional or local agency/office’

Body governed by public law
/CONTRACTING_BODY/CA_TYPE/@VALUEis BODY_PUBLIC

Set .id to ‘BODY_PUBLIC’ and .description to ‘Body governed by public law’

European institution / agency or international organisation
/CONTRACTING_BODY/CA_TYPE/@VALUEis EU_INSTITUTION

Set .id to ‘EU_INSTITUTION’ and .description to ‘European institution/agency or international organisation’

Other type
/CONTRACTING_BODY/CA_TYPE_OTHER

Map to .description (.id won’t be set)

I.5

Main activity (in the case of a notice published by a contracting authority)
/CONTRACTING_BODY/CA_ACTIVITY

Get the Organization object for the buyer, and add a Classification object to its .details.classifications array. Set the classification’s .scheme to ‘COFOG’, and set its .id and/or .description as follows:

General public services
/CONTRACTING_BODY/CA_ACTIVITY/@VALUEis GENERAL_PUBLIC_SERVICES

Set .id to ‘01’ and .description to ‘General public services’

Housing and community amenities
/CONTRACTING_BODY/CA_ACTIVITY/@VALUEis HOUSING_AND_COMMUNITY_AMENITIES

Set .id to ‘06’ and .description to ‘Housing and community amenities’

Defence
/CONTRACTING_BODY/CA_ACTIVITY/@VALUEis DEFENCE

Set .id to ‘02’ and .description to ‘Defence’

Social protection
/CONTRACTING_BODY/CA_ACTIVITY/@VALUEis SOCIAL_PROTECTION

Set .id to ‘10’ and .description to ‘Social protection’

Public order and safety
/CONTRACTING_BODY/CA_ACTIVITY/@VALUEis PUBLIC_ORDER_AND_SAFETY

Set .id to ‘03’ and .description to ‘Public order and safety’

Recreation, culture and religion
/CONTRACTING_BODY/CA_ACTIVITY/@VALUEis RECREATION_CULTURE_AND_RELIGION

Set .id to ‘08’ and .description to ‘Recreation, culture and religion’

Environment
/CONTRACTING_BODY/CA_ACTIVITY/@VALUEis ENVIRONMENT

Set .id to ‘05’ and .description to ‘Environmental protection’

Education
/CONTRACTING_BODY/CA_ACTIVITY/@VALUEis EDUCATION

Set .id to ‘09’ and .description to ‘Education’

Economic and financial affairs
/CONTRACTING_BODY/CA_ACTIVITY/@VALUEis ECONOMIC_AND_FINANCIAL_AFFAIRS

Set .id to ‘04’ and .description to ‘Economic affairs’

Health
/CONTRACTING_BODY/CA_ACTIVITY/@VALUEis HEALTH

Set .id to ‘07’ and .description to ‘Health’

Other activity
/CONTRACTING_BODY/CA_ACTIVITY_OTHER

Map to .description (.id won’t be set)

I.6

Main activity (in the case of a notice published by a contracting entity)
/CONTRACTING_BODY/CE_ACTIVITY

Get the Organization object for the buyer, and add a Classification object to its .details.classifications array. Set the classification’s .scheme to ‘TED_CE_ACTIVITY’, and set its .id and/or .description as follows:

(The codes are drawn from Directive 2014/25/EU)

Production, transport and distribution of gas and heat
/CONTRACTING_BODY/CE_ACTIVITY/@VALUEis PRODUCTION_TRANSPORT_DISTRIBUTION_GAS_HEAT

Set .id to ‘PRODUCTION_TRANSPORT_DISTRIBUTION_GAS_HEAT’ and .description to ‘Production, transport and distribution of gas and heat’

(Relates to 2014/25/EU Annex 3, point A)

Railway services
/CONTRACTING_BODY/CE_ACTIVITY/@VALUEis RAILWAY_SERVICES

Set .id to ‘RAILWAY_SERVICES’ and .description to ‘Railway services’

(Relates to 2014/25/EU Annex 3, point D)

Electricity
/CONTRACTING_BODY/CE_ACTIVITY/@VALUEis ELECTRICITY

Set .id to ‘ELECTRICITY’ and .description to ‘Electricity’

(Relates to 2014/25/EU Annex 3, point B)

Urban railway, tramway, trolleybus or bus services
/CONTRACTING_BODY/CE_ACTIVITY/@VALUEis URBAN_RAILWAY_TRAMWAY_TROLLEYBUS_BUS_SERVICES

Set .id to ‘URBAN_RAILWAY_TRAMWAY_TROLLEYBUS_BUS_SERVICES’ and .description to ‘Urban railway, tramway, trolleybus or bus services’

(Relates to 2014/25/EU Annex 3, point E)

Extraction of gas and oil
/CONTRACTING_BODY/CE_ACTIVITY/@VALUEis EXPLORATION_EXTRACTION_GAS_OIL

Set .id to ‘EXPLORATION_EXTRACTION_GAS_OIL’ and .description to ‘Extraction of gas and oil’

(Relates to 2014/25/EU Annex 3, point G)

Port-related activities
/CONTRACTING_BODY/CE_ACTIVITY/@VALUEis PORT_RELATED_ACTIVITIES

Set .id to ‘PORT_RELATED_ACTIVITIES’ and .description to ‘Port-related activities’

(Relates to 2014/25/EU Annex 3, point I)

Exploration and extraction of coal and other solid fuels
/CONTRACTING_BODY/CE_ACTIVITY/@VALUEis EXPLORATION_EXTRACTION_COAL_OTHER_SOLID_FUEL

Set .id to ‘EXPLORATION_EXTRACTION_COAL_OTHER_SOLID_FUEL’ and .description to ‘Exploration and extraction of coal and other solid fuels’

(Relates to 2014/25/EU Annex 3, point H)

Airport-related activities
/CONTRACTING_BODY/CE_ACTIVITY/@VALUEis AIRPORT_RELATED_ACTIVITIES

Set .id to ‘AIRPORT_RELATED_ACTIVITIES’ and .description to ‘Airport-related activities’

(Relates to 2014/25/EU Annex 3, point J)

Water
/CONTRACTING_BODY/CE_ACTIVITY/@VALUEis WATER

Set .id to ‘WATER’ and .description to ‘Water’

(Relates to 2014/25/EU Annex 3, point C)

Postal services
/CONTRACTING_BODY/CE_ACTIVITY/@VALUEis POSTAL_SERVICES

Set .id to ‘POSTAL_SERVICES’ and .description to ‘Postal services’

(Relates to 2014/25/EU Annex 3, point F)

Other activity
/CONTRACTING_BODY/CE_ACTIVITY_OTHER

Map to .description (.id won’t be set)

Section II

Index Label and XPath OCDS guidance
II

Object
/OBJECT_CONTRACT

II.1

Scope of the procurement

II.1.1

Title
/OBJECT_CONTRACT/TITLE

Map to tender.title

Reference number
/OBJECT_CONTRACT/REFERENCE_NUMBER

If not set, let Reference number be equal to the ocid value. Map to tender.id (string).

II.1.2

Unlabeled
/OBJECT_CONTRACT/CPV_MAIN

Main CPV code
/OBJECT_CONTRACT/CPV_MAIN/CPV_CODE

Set tender.classification.scheme to ‘CPV’, take the CPV code in the CODE attribute, and map to tender.classification.id

Supplementary CPV code
/OBJECT_CONTRACT/CPV_MAIN/CPV_SUPPLEMENTARY_CODE

For each CODE attribute, add a Classification object to the tender.additionalClassifications array, set its .scheme to ‘CPVS’, prefix by the Main CPV code, and map to its .id. Remove any duplicate entries from the tender.additionalClassifications array.

II.1.3

Type of contract
/OBJECT_CONTRACT/TYPE_CONTRACT

Set tender.mainProcurementCategory as follows:

Works
/OBJECT_CONTRACT/TYPE_CONTRACT/@CTYPEis WORKS

Map to ‘works’

Supplies
/OBJECT_CONTRACT/TYPE_CONTRACT/@CTYPEis SUPPLIES

Map to ‘goods’

Services
/OBJECT_CONTRACT/TYPE_CONTRACT/@CTYPEis SERVICES

Map to ‘services’

II.2

Description
/OBJECT_CONTRACT/OBJECT_DESCR

Add a Lot object to the tender.lots array, and add an Item object to the tender.items array. Set the lot’s .status to the same value as tender.status.

F12, F13: Instead, do nothing.

II.2.2

Additional CPV code(s)
/OBJECT_CONTRACT/OBJECT_DESCR/CPV_ADDITIONAL

Main CPV code
/OBJECT_CONTRACT/OBJECT_DESCR/CPV_ADDITIONAL/CPV_CODE

For each CODE attribute, add a Classification object to the item’s .additionalClassifications array, set its .scheme to ‘CPV’, and map to its .id. Remove any duplicate entries from the item’s .additionalClassifications array.

F12, F13: Instead, for each CODE attribute, add a Classification object to the tender.additionalClassifications array, set its .scheme to ‘CPV’, and map to its .id. Remove any duplicate entries from the tender.additionalClassifications array.

Supplementary CPV code
/OBJECT_CONTRACT/OBJECT_DESCR/CPV_ADDITIONAL/CPV_SUPPLEMENTARY_CODE

For each CODE attribute, add a Classification object to the item’s .additionalClassifications array, set its .scheme to ‘CPVS’, prefix by the Main CPV code, and map to its .id. Remove any duplicate entries from the item’s .additionalClassifications array.

F12, F13: Instead, for each CODE attribute, add a Classification object to the tender.additionalClassifications array, set its .scheme to ‘CPVS’, prefix by the Main CPV code, and map to its .id. Remove any duplicate entries from the tender.additionalClassifications array.

II.2.3

Place of performance

NUTS code
/OBJECT_CONTRACT/OBJECT_DESCR/NUTS

For each NUTS element, take the NUTS code in its CODE attribute, add an Address object to the item’s .deliveryAddresses array, and map to its .region.

There’s an open issue (#739) about region codes. Issue

Main site or place of performance
/OBJECT_CONTRACT/OBJECT_DESCR/MAIN_SITE

Map to the item’s .deliveryLocation.description

II.2.4

Description of the procurement (nature and quantity of works, supplies or services or indication of needs and requirements)
/OBJECT_CONTRACT/OBJECT_DESCR/SHORT_DESCR

Map to the lot’s .description

F12, F13: Instead, map to tender.description

Section VI

Index Label and XPath OCDS guidance
VI

Complementary information
/COMPLEMENTARY_INFO

VI.3

Additional information
/COMPLEMENTARY_INFO/INFO_ADD

Map to the release’s description

VI.5

Date of dispatch of this notice (dd/mm/yyyy)
/COMPLEMENTARY_INFO/DATE_DISPATCH_NOTICE

Map to date